When people sit in the Hot Seat, sometimes they don’t know how to frame out their topic or question so that the other members can follow along.
This can lead to a rambling, disjointed Hot Seat presentation that confuses the other members. Then the members spend so much time asking questions in order to gain clarity, there’s precious little time left to actually do brainstorming and find solutions.
Your job as the Facilitator is to help them narrow their frame to encompass the essence of their topic or question.
You are trying to get four pieces of information from the member in the Hot Seat during their presentation:
Instead of starting chronologically with their entire story, ask them to first frame their request as a question. We call this the Ultimate Question.
Then, after they ask the question, they can give the background information:
For instance, say that a business mastermind group member is trying to set a price for their new product. Instead of starting their presentation with the background about why they’re confused about their pricing structure for their new product, have them start by stating the Ultimate Question they want answered in the meeting: For my target audience and my profit goals, is $389 the right price for this product?
Or, in a mastermind group for CEOs, start with the Ultimate Question: What factors do I need to consider when informing my employees that I’m retiring? Then the member can list some of the things he’s already thought about (or is concerned about) and the group can brainstorm to fill in the blanks for him.
By asking the Hot Seat member to condense his topic down to one question, he thinks more clearly about what he wants from the group.
If he tells his entire story first, we don’t know which threads to follow and which to ignore. However, if he first says, “I want to get the answer to this specific question,” we can easily hold the Ultimate Question in our minds, and pay attention to the back story, looking for what is important. It also allows us to ask superior clarifying questions.
If you have a limited amount of time for Hot Seats in your meetings, another way to ask members to frame their topic is by limiting how much time they have to talk about it. Consider limiting them to 5 minutes, or asking them to condense their Hot Seat topic to four sentences and one Ultimate Question.
As you know, I’m a big fan of preparation work. If members think through their Hot Seat topic in advance, instead of processing their thoughts live during the meeting, they come to the meeting with a clear, strong Hot Seat topic and Ultimate Question. And that leads to a successful mastermind group meeting!