Why Mastermind Group Guidelines Matter

When starting and running your own mastermind group, it’s imperative that you and your mastermind members come up with some rules about the purpose of the group and how members are expected to behave. These rules are often compiled into a document called Group Guidelines and each member signs it to show they agree to follow these rules and principles.

Here’s why rules and guidelines matter: initially, your group is getting a feel for each other, connecting (or not connecting) based on personality, goals and communication style.

Then comes the rocky part of any mastermind group (sort of like the “seven year itch” in marriage) where things can fall apart. Group members don’t honor each other’s boundaries, people don’t show up for meetings, and the energy of the group falls flat.

Group Guidelines help the Group Facilitator to bring the group back into alignment. Breaking the discussion pattern for one session and focusing on the group’s goals and purpose helps to solidify a group that’s faltering. It gets people to re-commit to the group process, and gives people who have been looking for an escape from the group the perfect opportunity to leave in a healthy way.

Facilitators can also use the Group Guidelines when speaking with a difficult member, one that the group hopes to retain, but only if he/she modifies their behavior to conform to the Guidelines.

Harmony and respect are the keywords to any successful mastermind group. Written Group Guidelines will help you keep harmony and respect flowing smoothly.

Market and Fill Your Mastermind Group

Teleseminar series begins April 30

  • How do you attract new members for your mastermind group?
  • How do you set your fees for your mastermind group?
  • Which marketing techniques work best?

If you have already developed your mastermind group concept and need to do marketing to attract new members, this teleseminar series is for you.

In this 4-week teleseminar series, you will learn how to:

  • Set your group membership fees/prices
  • Create mastermind group packages that are appealing to your audience
  • Determine your ideal mastermind group member so you can target your marketing, saving time and money
  • Describe the benefits of mastermind groups to prospective members
  • Conduct mastermind group Taster Sessions to introduce mastermind groups to your audience
  • Create powerful online and traditional marketing materials to find new members
  • Screen participants so you can put the right member in the right group
  • Plenty of time to ask YOUR questions about your marketing
  • Implement what you learn and submit it to me for review – get another set of eyes on your marketing

This 4-week teleseminar series begins April 30.

I only offer this class once a year, so don’t miss out!


Once you register for this teleclass, you may list your mastermind group for free at The Success Alliance website, which receive 20,000 visitors annually looking for mastermind groups. You will receive an email with instructions on how to list your mastermind group once you register.

For more class details and to register for the 4-week teleseminar series:


I’m looking forward to helping you grow your mastermind groups!  :)

Handling Mastermind Group Membership Registrations

Before offering your group to the public, you’ll need to come up with a strategy for how you accept registrations. There are two things to consider:

Design a Registration Process

Decide whether group members can register online, over the telephone, or via mail or email.

  • If group members are allowed to register online, you’ll need to have a system in place to accept these registrations on your website, such as an online shopping cart system or email system. Typically online registrations are completed with a credit card for mastermind groups that charge a fee to register.
  • If you allow group members to register via email, it is wise that they do not email you their credit card information, as it is not safe to do so. Instead, offer them a safer way to give you credit card information, such as phoning it in or faxing it to you.
  • If you accept registrations by regular ground mail, you need to create a registration form that people can fill out and send along with their check or credit card information.

Check out Authorize.net or PayPal. These services offer merchant accounts to allow you to accept credit cards.

Create a Registration Form

Determine what information you must collect on the registration form. Whether you accept registrations online, via mail, email, phone, or fax, tell group members what information they need to give you. When your group members register, make sure you capture the following information from them:

  • Name
  • Email Address and Postal/Street Address
  • Home, business or cell phone number (in case email is not working)
  • Location (so you know what time zone they are in)
  • How they heard about your mastermind group (to check the success of each of your marketing techniques)

Payments by Credit Card

If you are running a business, you may be already accepting credit cards. Credit cards are a great way for people to pay for their mastermind group membership, for several reasons:

  • Members can sign up for your mastermind group and pay for it in installments (called “recurring payments”). This reduces your monthly administrative tasks.
  • Members can sign up for a your group immediately, when they first hear about it. Strike while the iron is hot!
  • Members from all over the world can participate, because they will be charged in their local currency (it is deposited in your bank in US Dollars or whatever your local currency is).
  • Members can enter their credit card information via a secure web page, which limits the number of phone or paper registrations you have to manually process.
  • You know immediately if a credit card is rejected; with checks, there is a delay before you know if the check bounced, and you may pay the bounced check fee.

Check with your bank about being allowed to accept credit cards, called a “merchant account.”  Or check out the many online merchant account processors that allow you to accept credit cards, often with lower fees than your bank charges. These merchant accounts allow you to accept credit cards online, by phone, or in person. Make sure your merchant account processor allows you to accept credit cards in all three of these ways, for maximum flexibility. For example, Practice Pay Solutions often works with small businesses and offer both credit card merchant accounts and online shopping carts systems that you can connect to your website.

If you choose to accept credit cards for mail-in or phone-in registrations, it is always wise to ask group members to fill out a credit card approval form so that you have their signature on file. These forms can be mailed or faxed to you, so include both your address and your fax number on the form. You can also have members sign your credit card form, scan it (or take a photo of it), and email it to you.

Payments by Check

You can also accept checks, but the payment cycle is a little different.  People will have to mail checks to you, and allowing time to clear means you have to set a deadline for when membership registrations and payments are due.  Also, check with your bank about fees for checks from other people that bounce.  With business accounts, usually your business is charged a fee if the member bounces a check (go figure!).

People sending payment from another country will have to send you a traveler’s check or international money order in your local currency, or wire money from their bank account to your bank account.

If you work from a home office, you may want to consider opening a local post office box for business and mastermind group registration purposes, rather than divulging your home address to strangers.


By being prepared in advance, you can easily begin your new mastermind group and take membership registrations without any hassles.

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